* A more detailed agenda will be posted soon. Please note, some sessions may be subject to change as the schedule develops. The website will be continuously updated. Items in bold require additional registration.
Monday, February 17 (LEADS Workshop)
12:00 PM - 5:00 PM
- LEADS Fellowship Workshop - 2024-2025 + 2025-2026 Cohorts (12:00 PM - 5:00 PM)
Tuesday, February 18 (Pre-Conferences)
8:00 AM - 5:30 PM
- ADFM Board Meeting (8:00 AM - 5:00 PM)
- ADFM LEADS Fellowship Workshop - 2024-2025 + 2025-2026 Cohorts (8:00 AM - 1:00 PM)
- BRC Fellowship Meeting (8:00 AM - 1:00 PM)
- Administrator's Pre-Conference: Creating a Positive Department Culture (8:00 AM - 5:00 PM)
- Leader Development Preconference (1:00 PM - 5:00 PM)
- Building Research Capacity Preconference (1:00 PM - 5:00 PM)
- New Attendee Orientation (5:30 PM - 6:00 PM)
- Dine Arounds + Board Dinner (6:30 PM - )
Wednesday, February 19
6:00 AM - 5:30 PM
- Wellness Session (6:00 AM - 7:00 AM)
- Topical Breakfast Tables (7:00 AM - 8:30 AM)
- Welcome, President's Speech, and Business Meeting (8:30 AM - 9:30 AM)
- National Research Summit and Strategic Plan Update (9:45 AM - 10:15 AM)
- Morning Session (10:15 AM - 11:45 AM)
- Networking Lunch & Strategic Committees Meet (11:45 AM - 1:00 PM)
- Government Relations Update (1:00 PM - 1:30 PM)
- Afternoon Session (1:30 PM - 3:00 PM)
- Innovation Showcase Block 1 (3:15 PM - 4:15 PM)
- Welcome Happy Hour Reception at Tin Roof Broadway (5:00 PM - 6:00 PM)
Thursday, February 20
6:00 AM - 8:00 PM
- Wellness Session (6:00 AM - 7:00 AM)
- Breakfast + State & Regional Networking Tables (7:00 AM - 8:00 AM)
- LEADS Ignite Talks (8:00 AM - 9:30 AM)
- Morning Sessions (9:45 AM - 11:15 AM)
- Innovation Showcase Block 2 (11:30 AM - 12:30 PM)
- New Chairs 101 Lunch & Workshop (12:45 PM - 2:45 PM)
- Afternoon On Your Own (12:30 PM - )
- Celebrating the LEADS Fellowship: Fellows, Alumni, Mentors, & Supporters Reception (5:30 PM - 6:00 PM)
- Leadership & Management Dilemmas Dinner (6:00 PM - 8:00 PM)
Friday, February 21
7:30 AM - 1:00 PM
- Breakfast + Focused Networking Tables (7:30 AM - 8:30 AM)
- Morning Sessions (8:30 AM - 12:00 PM)
- Conference Close (12:00 PM - 12:10 PM )
- 2025 Conference Planning Committee Meeting - All Welcome! (12:15 PM -1:00 PM)
Innovation Showcase
Please consider submitting a proposal on an innovation in your department/work you've done in your department, highlighting new or creative ideas that other departments can learn from and apply in their own institutions. We anticipate these presentations to be about 15-30 minutes and will take place on Wednesday (2/19) or Thursday (2/20) of the conference.
To submit a proposal for an Innovation Showcase, please complete this form!
Breakfast Table Topics
The topics for these discussion tables can be specific (e.g. something you are doing in your department that you want to share), general (e.g. open discussion of a topic), or focused on networking. As a facilitator of the discussion topic, you would host two separate groups, 45 minutes allotted for each, during the breakfast hour on Wednesday, February 19, 2025.
If you are interested in hosting a Breakfast Table Discussion Topic, please complete this form!
Learner Led Initiatives Panel Nominations
The ADFM Conference Planning Committee is seeking nominations of current or former medical students or residents that have led an initiative in your department for a panel at the 2025 Annual Conference.
The panel will showcase up to 4 learners to share a project, reform, or other engaging initiative with a focus on what dynamics helped them succeed and how they grew as a leader throughout the process.
Examples might include but are not limited to curriculum development, clinical projects, or health education programs.
Additional details:
- The learner will be eligible for a stipend of up to $1,500 to fund travel to Nashville as well as a conference registration.
- The learner can be a former medical student or resident as long as they were a student at the time of the project they are presenting (preference for being learners within the past 3-5 years).
- If the initiative was led by a group, you must nominate one person to represent the group on the panel.
To make a nomination, please complete this form!
Deadline for all of these submissions is November 14, 2024.
2025 ADFM Annual Conference Hotel Information
Hutton Hotel
1808 West End Ave
Nashville, TN 37203
Conference Hotel Rate
The ADFM Annual Conference group rate is $279 for single/double occupancy plus taxes. The deadline to make your reservations at the discounted rate Friday, January 17, 2025.
Reserve your room at the Hutton Hotel today.
Airport & Transportation
The Hutton Hotel is only 8 miles from the Nashville International Airport. There are a variety of taxi and ride share options available from the airport, as well as public transit service.