8:00 am – 5:00 pm

Room: Sam Houston

ADFM Board Meeting

(closed meeting)

8:00 am – 1:00 pm

Room: Galveston

ADFM Fellowship Workshop & Lunch

(for 2018-19 and 2019-20 ADFM Fellows and advisors only; coffee and lunch included, please register ahead of time)

8:00 am – 4:30 pm

Room: Bexar/Travis/Nueces

Administrators’ Preconference

David Clute, 2019 Preconference Chair; Annamalai Ramanathan, MBA 2019 Preconference Co-Chair

 (breakfast and lunch included; additional fee - please register ahead of time)

• agenda
• History of ADFM
• 2018-2019 ADFM Strategic Workplan
• CU DFM Incentive Plan (V. Mann)
• Engaging Conflict (D. Clute)
• Navigating Institutional Change (K. Roe)
• Predicting No Shows in Family Medicine (A. Ramanathan)

11:00am

Room: Grand Ballroom Foyer

Registration opens

1:00 pm – 5:00 pm

Room: Ballroom Salon A

Leadership Workshop: Conflict Management

ADFM Leadership Development Committee

Margot Savoy, MD, MPH; Tochi Iroku-Malize, MD, MPH; Jeff Borkan, MD, PhD; Myra Muramoto, MD, MPH

(optional event – all are welcome and New Chairs, Senior Leaders and ADFM fellows are encouraged to attend; additional fee - please register ahead of time)

• agenda
• case
• personality test crosswalk

5:30 pm – 6:00 pm

Room: Ballroom Salon A

Orientation for New Attendees

• guide to the meeting and ADFM
• acronym guide

6:00 pm – 7:00 pm

Room: HHN

Opening Reception (Registration will be open)

7:15 pm – 8:45 pm

Dine Around Networking Dinners

(optional event–sign up on-site at the registration desk)

We recommend that New Chairs and Fellows who have Advisors try to pair up with their Advisor in a dinner group.

7:00 am – 7:45 am

7:45 am – 8:30 am

(Two 45-minute sessions)

Room: Grand Ballroom

Mini-Consultation and Topic Breakfast Tables

*Topic numbers below correspond to table numbers

1. Improving Care at the Interface of Primary Care and Specialty Care - Scott Shipman, MD, AAMC and Cathleen E.  Morrow, MD, Geisel School of Medicine at Dartmouth
2. TCM Strategies to Decrease Readmissions - Michael A. Rabovsky, MD, Cleveland Clinic
3. Leadership Opportunities in ADFM - Ardis Davis, MSW, ADFM Executive Director and Valerie Gilchrist, MD, ADFM Board Chair/Immediate Past President
4. Chair's Role in Keeping DFM's True to Our Founding Principles - Paul A. James, MD, University of Washington School of Medicine
5. The “Unproductive” Provider: A Systematic Method for Evaluation and Improvement of Under-producing Physicians and Advance Practice Nurses - C.  Kimi Suh, MD, MPH, FAAFP, Karen Tate, MPH, and Aaron J. Michelfelder, MD, FAAFP, FAAMA, Loyola University Chicago Stritch School of Medicine
6. Mergers and Acquisitions -- Surviving and Thriving in an Era of Rapid Consolidation - Jeffrey M. Borkan, MD, PhD, Brown Medical School
7. Artificial Intelligence is Changing Our World - Nipa Shah, MD, University of Florida College of Medicine
8. Research and Implementation for Training a Rural Workforce - David Schmitz, MD, FAAFP, Rural Prep and University of North Dakota
9. The Art of Spinning Plates – Project and Time Management (ADFM Fellowship Project) - Shannon Pittman, MD, University of Mississippi Medical Center
10. Creating a Vision for Meaningful Clinical Track Faculty Development Within the Department of Family Medicine at the University of Michigan (ADFM Fellowship Project) - Masahito (Mas) Jimbo, MD, PhD, MPH, University of Michigan
11. Developing a Departmental Mission, Vision, and Plan for Interprofessional Education (IPE) (ADFM Fellowship Project) - Colleen Fogarty, MD, MSc, University of Rochester Medical Center
12. Outcome Research in Integrated Health Systems - Bernard Ewigman, MD, MSPH, University of Chicago and Chair, BRC Steering Committee, and CJ Peek, PhD, University of Minnesota and Co-Chair BRC Consultation Workgroup
13. Bridging Communications Across a New Academic Organization - Gemma Kim, MD, FAAFP, UC Riverside (ADFM Fellowship Project) 
14. ABFM Town Hall Meeting - Warren Newton, MD, MPH, ABFM President & Chief Executive Officer (*Separate room: Bexar/Travis/Nueces)
15. CONSULTATION TABLE: Healthcare Delivery Transformation – facilitated by Michael Jeremiah, MD, Healthcare Delivery Transformation Committee Chair
16. CONSULTATION TABLE: Healthcare Delivery Transformation – facilitated by Virginia Westermeyer, Healthcare Delivery Transformation Committee Member
17. CONSULTATION TABLE: Open Consultation (self-facilitated, instructions below)
18. CONSULTATION TABLE: Open Consultation (self-facilitated, instructions below)

Instructions for consultation/discussion tables:

The intent of this programming is to allow individuals to receive consultation from a small group around specific challenges they are dealing with at their home institutions related to the designated table topic. 

Each small group should designate a facilitator. Those who wish to discuss/receive consultation around a particular challenge should briefly present the scenario with enough contextual background for others to understand the setting. Facilitators will then lead a consultative discussion with other members of the table providing ideas and feedback to the person who is sharing their challenge. The facilitator should try to allow time for each of the individuals at the table who wish to present to have time to do so.

8:00 am – 9:15 am

Room: LH Salon 2

Guests Get Acquainted Breakfast

(for guests of meeting attendees only)

8:30 am – 8:35 am

Room: Grand Ballroom

Program Introduction, Transitions, and Welcome to Invited Leaders and Sponsors

Steve Zweig, MD, MSPH 2019 Program Chair

8:35 am – 8:40 am

Room: Grand Ballroom

Remembering those who have passed this year

Steve Zweig, MD, MSPH 2019 Program Chair

8:40 am – 8:55 am

Room: Grand Ballroom

Orientation to the NEW ADFM Website and the Meeting Materials

Amanda Weidner, MPH, ADFM Deputy Director

8:55 am – 9:00 am

Room: Grand Ballroom

Introduction of Incoming ADFM President

Kevin Grumbach, MD, ADFM President

9:00 am – 9:20 am

Room: Grand Ballroom

ADFM Incoming President’s Address: We Are Not Alone 

Steve Zweig, MD, MSPH, Incoming ADFM President

9:20 am – 10:00 am

Room: Grand Ballroom

Addressing Blind Spots and Comfort Zones in the Quest for Vision, Voice and Leadership

Kevin Grumbach, MD, ADFM President, and Julie Moretz, Public Member of the ADFM Board

10:00 am – 10:20 am

BREAK

10:20 am – 11:45 am

Room: Grand Ballroom

Family Medicine - What is Our Role in Eliminating Health Disparities by Race?

Denise Rodgers, MD, FAAFP, Vice Chancellor for Interprofessional Programs at Rutgers Biomedical and Health Sciences

(*note that slides will be shared AFTER the presentation*)

11:45 am – 1:15 pm

Room: see -->

Networking lunch

(Box Lunches Provided – pick up in Grand Ballroom prefunction area)

 ADFM Strategic Committees meet - OPEN meetings

• Leadership Development – Room: LH Salon 6
• Healthcare Delivery Transformation – Room: Bexar/Travis/Nueces
• Research Development – Room: LH Salon 3
• Education Transformation Committees – Room: LH Salon 4
• Diversity, Health Equity, and Inclusion Taskforce – Room: LH Salon 5

1:15 pm – 2:15 pm

Room: Grand Ballroom

“One Book, One ADFM”:  No Apparent Distress: A Doctor's Coming-of-Age on the Front Lines of American Medicine

A conversation with the author, Rachel Pearson, MD

Moderator: Barbara Thompson, MD, UTMB

2:15 – 3:30 pm

Room: Grand Ballroom

Growth of Departments and Expansion of Clinical Faculty

Moderator: Christine Arenson, MD, Jefferson University

Panelists:

• Deborah Bren, DO, and Barbara Gouzouasis, MBA, Lehigh Valley Health Network
• Paul James, MD, University of Washington
• Philip Zazove, MD, Mas Jimbo, MD, and Jill Fenske, MD, University of Michigan
• Cynthia Haq, MD, University of California, Irvine

Editorial for reference: Times are Changing by Andrea Wendling, MD

3:30 pm – 3:45 pm

BREAK

3:45 pm – 4:30 pm

Room: Grand Ballroom

Legislative Update

Hope Wittenberg, MA, Director of Government Relations

4:30 pm – 5:30 pm

Room: Grand Ballroom

Natural Disaster Preparedness and Risk Mitigation Panel

Moderator: Barbara Thompson, MD, UTMB

Panelists:

• David Persse, MD, Emergency Services Director and Public Health Authority for the City of Houston
• Tara Scott, MD, Program Director, Sutter-Santa Rosa Family Medicine Residency

6:30 pm – 9:30 pm

Room: Grand Ballroom

Reception & Annual ADFM Dinner

(reception 6:30-7pm; dinner begins at 7pm; please register any guests ahead of time)

7:00 am – 8:00 am

Room: Grand Ballroom

State/Regional Networking Tables*

*To allow for local networking, tables will be labeled by numbers corresponding to the states/regions listed below.

1. California
2. Texas
3. Arizona, Colorado, Nevada, New Mexico, Utah
4. Hawaii, Oregon, Washington
5. Nebraska, North Dakota, South Dakota
6. Iowa, Minnesota, Wisconsin
7. Michigan
8. Kansas, Missouri, Oklahoma
9. Illinois
10. Alabama, Arkansas, Louisiana, Mississippi
11. Georgia & Florida
12. North Carolina & South Carolina
13. D.C., Maryland, Virginia
14. Kentucky, Tennessee, West Virginia
15. Indiana & Ohio
16. Delaware & Pennsylvania
17. Connecticut, Maine, Massachusetts, New Hampshire, Vermont, Rhode Island
18. New York & New Jersey

8:00 am – 9:15 am

Room: Grand Ballroom

Key Chair Decisions in Building Research & Scholarship Capacity

Dana E. King, MD, MS, F. David Schneider, MD, MSPH, Bernard Ewigman, MD, MSPH, and CJ Peek, PhD, BRC Curriculum Committee
Facilitators: BRC Leadership and ADFM Research Development Committee Members 

9:15 am – 10:30 am

Room: Grand Ballroom

Health Care's Tipping Point... Will Price Transparency Be the Answer?

Erika Johnson, MHSA, Vice President for Strategic Research, Vizient Research Institute

10:30 am – 10:45 am

BREAK

10:45 am – 12:00 pm

Room: Grand Ballroom

Making the “Business Case” For Well-Being and the Office of the Future

Moderator: Annamalai Ramanathan, MBA, Medical College of Georgia at Augusta University

Panelists:

• Megan McGhean, MS, Oregon Health & Sciences University
• Colleen Conry, MD and Venus Mann, University of Colorado
• Kim Roe, MBA, RRT, Carilion Clinic-Virginia Tech

12:00 pm – 1:00 pm

Room: LH Salon 5

Administrators’ Meeting: Debrief and Future Planning

(open to all administrators)

12:00 pm – 2:00 pm

Room: Austin

New Chair 101 lunch

Facilitators: Steve Zweig, MD; Myra Muramoto, MD, MPH; Christine Arenson, MD; John Franko, MD; Tochi Iroku-Malize, MD, MPH; Valerie Gilchrist, MD; Ardis Davis, ADFM Executive Director, Amanda Weidner, MPH, ADFM Deputy Director

(optional event – New Chairs are encouraged to attend; additional fee - please register ahead of time)

• agenda
• budgeting principles and pitfalls
• The Origin of Strategy
• personal wellness slides
• Leadership competencies
• ADFM New Chair Toolbox
• Leadership in ADFM

12:00 pm – 6:00 pm

ACTIVITIES ON YOUR OWN       

4:30 – 5:30pm

Room: LH Salon 2-3

Yoga for EveryBODY

Gentle, relaxing, and slow-paced yoga suitable for all levels.

Instructor: Jonathan McKnight, E-RYT

6:30 pm – 8:30 pm

Room: Harris/Hidalgo

Leadership & Management Dilemmas Dinner

(optional event; must register ahead of time – additional fee; no guests please)

Facilitators: Jeff Borkan, MD, PhD and Rich Lord Jr., MD, MA

7:00 am – 7:45 am

7:45 am – 8:30 am

(Two 45-minute sessions)

Room: Grand Ballroom

Mini-Consultation and Topic Breakfast Tables*

*Topic numbers below correspond to table numbers

1. “The GME Initiative” and GME Funding Opportunities in States - Ardis Davis, MS, ADFM Executive Director
2. Loneliness at the Top? - Cathleen E.  Morrow, MD, Dartmouth Geisel School of Medicine at Dartmouth and Beth (Elisabeth) Wilson, MD, MPH, MS-HPEd, MPH, Maine Medical Center
3. Using a Conceptual Model and a Collaborative Approach to Plan Well-Being Initiatives in a Family Medicine Department - Chantal Brazeau, MD, Rutgers New Jersey Medical School
4. The Intersection of Family Medicine and Sports Medicine: A Platform for Value-Based Care - Irfan Asif, MD, University of Alabama School of Medicine
5. Transitions and the Shape of our Future - Frank Verloin deGruy III, MD, MSFM, University of Colorado
6. Social Determinants of Health Screening (ADFM Fellowship Project) - Aaron Clark, DO, Ohio State University Medical Center
7. Developing Outpatient Specialty Palliative Care Services within an Academic Health System Patient-Centered Medical Home (PCMH) Practice (ADFM Fellowship Project) - Phil Rodgers, MD, University of Michigan Medical School
8. Chairs as Consultants (7:00 – 7:45am) | Creating A Culture of Inquiry (7:45 – 8:30am) - CJ Peek, PhD, and Anton Kuzel, MD, MHPE, Building Research Capacity (BRC) Steering Committee Members
9. Work of ADFM’s Diversity, Inclusion and Health Equity Taskforce - Mark Johnson, MD, Chair, DIHE Taskforce
10. A New Congress - New Advocacy Opportunities - Hope Wittenberg, MA, Director, Government Relations
11. CONSULTATION TABLE: Healthcare Delivery Transformation – facilitated by Michael Jeremiah, MD, Healthcare Delivery Transformation Committee Chair
12. CONSULTATION TABLE: Healthcare Delivery Transformation – facilitated by George D. Harris, MD, Healthcare Delivery Transformation Committee Member
13. CONSULTATION TABLE:Open Consultation (self-facilitated, instructions below)
14. CONSULTATION TABLE:Open Consultation (self-facilitated, instructions below)

Instructions for consultation/discussion tables:

The intent of this programming is to allow individuals to receive consultation from a small group around specific challenges they are dealing with at their home institutions related to the designated table topic. 

Each small group should designate a facilitator. Those who wish to discuss/receive consultation around a particular challenge should briefly present the scenario with enough contextual background for others to understand the setting. Facilitators will then lead a consultative discussion with other members of the table providing ideas and feedback to the person who is sharing their challenge. The facilitator should try to allow time for each of the individuals at the table who wish to present to have time to do so.

8:30 am – 9:15 am

Room: Grand Ballroom

Annual ADFM Business Meeting (see tab above with day-by-day for materials)

ADFM Executive Committee

9:15 am – 9:30 am

BREAK

9:30 am – 9:40 am

Room: Grand Ballroom

Announcing New Leadership in ADFM

Valerie Gilchrist, MD

9:40 am – 11:20 am

Room: Grand Ballroom

Recruiting Students Into Family Medicine

Beat Steiner, MD, MPH, Current STFM President; Michelle Roett, MD, MPH, FAAFP, CPE; ADFM Education Transformation Committee

Reference:

• STFM Preceptor Expansion Initiative
• Best Practices Guide - 9 areas (& Committee report)
• Recruiting and Training a Health Professions Workforce to Meet the Needs of Tomorrow's Health Care System

11:20 am – 11:25 am

Room: Grand Ballroom

Winter Meeting 2020: New Orleans!

Tochi Iroku-Malize, MD, MBA, MPH, FAAFP

11:25 am – 11:30 am

Room: Grand Ballroom

Closing

Steve Zweig, MD

11:30 am – 12:15 pm

Room: Harris/Hidalgo

2020 Winter Meeting Planning (all are welcome!!)

Tochi Iroku-Malize, MD, MBA, MPH, FAAFP, 2020 Chair

Christine Arenson, MD, Co-Chair

12:30 pm – 1:30 pm

Room: Galveston

Senior Leaders’ Post-Conference Lunch

(optional event for those in Senior Leaders program)

12:30 pm – 2:00 pm

Room: Sam Houston

ADFM Board Meeting

(closed meeting)

8:30

Call to Order

Approve Feb 24, 2018 Minutes

Kevin Grumbach, MD

Report from Nominations Committee

Presentation of Candidates for:
President-elect: Allen Perkins, MD

• statement
• CV

Secretary: Margot Savoy, MD

• statement
• CV

Valerie Gilchrist, MD

Election of President-elect, Secretary          

Presentation of Contested Slate for Election of MAL for 2019-21            Peter Carek, MD

• statement
• CV

Jehni Robinson, MD

• statement
• CV

Candidates Speeches (2 mins each)              

Collection of Ballots
(x1 vote per DFM Member Chair or designee)

Dr. Gilchrist               

8:40

Announcements and Reports                                   

Strategic Workplan 2018-2019

ACTION: Approve Bylaws Amendments

• Bylaws revisions with track changes
• Bylaws revisions (clean)

Report on Board Action

Dr. Grumbach

Brief Reports (2 mins each)  

Diversity, Inclusion, Health Equity Taskforce

• DIHE Taskforce Charge
• DIHE Taskforce Annals of Family Medicine Commentary  

Mark Johnson, MD, MPH

Membership Committee

Allen Perkins, MD, MPH

CERA Update

Dave Schneider, MD, MSPH

CFAS report

Jeannette South-Paul, MD

Administrators’ Steering Committee Report

Katharine Rebolledo, MBA

BRC Update

Bernard Ewigman, MD, MSPH

Written Reports:                                

ADFM Liaison to CHFM Report
Secretary’s Report

9:00

FMAHealth Report

Tom Campbell, MD

9:05

Treasurer’s Report

• statement letter
• balance sheet
• income statement

Heritage Fund: Plans for Use

Chelley Alexander, MD

9:15

Adjourn

Dr. Grumbach

9:15

BREAK

9:30

Announcing New Leadership of ADFM         

Dr. Gilchrist

Recognize outgoing Board members:
Mike Anderson, MBA

Katharine Rebolledo, MBA

Val Gilchrist, MD, Board Chair

Other recognitions: 
Tom Campbell, MD, FMAHealth Representative

Jeffrey Borkan, MD, PhD, Leadership Development in ADFM

Dr. Grumbach